Accounting Information

UAH Property Management LP utilizes Rent Manager® software for property accounting, financial control, and property operations. This software is server-based and allows managers, clients, and supervisors to monitor, on a “real-time” basis, all financial activities, at all managed communities. Clients are provided a log-in that allows direct access to monitor their properties’ operations remotely, 24/7.

Rents, deposits, and miscellaneous fees are collected and deposited by each community manager. Invoices are receipted and coded at the site by the community manager, they are then “posted” into the Rent Manager® software.  Original bills are sent to the UAH Accounting Office, and once approved, paid from the accounting office. Debt service, insurance, recurring expenses, and payroll expenses are always paid directly from the accounting office.

All move-in, move-out, and resident billing are controlled by a qualified lease administrator at the UAH compliance office. The lease administrator will “move” a new resident into the system only once he/she has received a copy of the lease, the TIC, and the file approval form from the UAH Compliance Department. Community managers “post” income and do not have any “billing” responsibilities. This system ensures that only “qualified” residents are allowed occupancy and that all residents are properly billed for rent and other charges.

A comprehensive, monthly financial report is provided to the client on the 15th day of the following month. This report provides monthly and year-to-date actual numbers contrasted to the approved budget amounts. Each month the owner is provided with a 12-month rolling report providing a look-back opportunity. A detailed narrative cover letter is provided with each report with a review of the prior month’s operations and a projection of the coming month’s operations and concerns. To request a sample financial package use our Contact Us page.